Virtuos O'Summit Travel Guidelines and Code of Conduct

Event Details:

Date: 17th January 2025 to 18th January 2025

Location: Jim Corbett National Park

Sponsor: Virtuos Digital

Departure: From Virtuos office, Gurgaon, 17th January 2025 (Breakfast at the onward journey included)

Return: 18th January 2025 (Full meals and cocktails covered by the Company)

General Guidelines

Travel Timelines:

All employees must strictly adhere to the schedules provided for departure, welcome reception, conference sessions, and return.
Missing any scheduled event or delay in joining the group will not be tolerated.

Dress Code:

Due to substantially lower temperatures at Jim Corbett compared to Gurgaon, employees are advised to wear warm clothing such as woollen overcoats or hoodies.
Ensure comfort and appropriateness for both formal conference sessions and casual party events.

Shared Accommodation:

Hotel rooms will be shared with fellow employees. No requests for changes in room assignments will be entertained.
Respect your roommate's privacy and ensure mutual cooperation.

Participation in Events:

Attendance is mandatory for all scheduled sessions, including the welcome reception, conference meetings, and award ceremony.
Employees must not schedule any client meetings or other commitments during the event.

Party Etiquette:

During the welcome reception and party, employees are encouraged to participate with enthusiasm. Dance and singing competitions may be organized to boost team spirit.
Maintain decorum and avoid any behaviour that could disrupt the event.

Code of Conduct

Respect and Inclusion:

Bullying, personal attacks, or any form of harassment are strictly prohibited.
Be courteous and professional in all interactions.

Protection of Female Employees:

Virtuos maintains a zero-tolerance policy for any actions that compromise the safety and dignity of female employees.
Employees are encouraged to report any concerns immediately to their supervisor or designated care-taker.

Mobile Phone Usage:

During conference meetings, all mobile phones must be switched off to avoid disruptions.
Personal calls and messages should be limited to breaks.

Medical and Safety Guidelines

Health and Medical Needs:

Carry any prescribed medications and basic first-aid supplies.
Inform your supervisor in advance about any medical conditions that might require attention.

Travel Risks:

Road travel involves inherent risks. Employees are required to acknowledge and accept these risks during registration.
Virtuos is not responsible for unforeseen incidents during travel but will provide reasonable assistance if required.

Emergency Contact:

In exceptional cases, employees may nominate a care-taker or supervisor to liaise with their parents or family during the trip.

Award Ceremony

Recognition:

Awards will be given only to a select group of high-achieving employees based on stringent performance criteria.
This exclusivity underscores the exceptional contributions of the awardees and sets a benchmark for others.
Employees are encouraged to aspire for these coveted awards in future events.

Additional Responsibilities

Punctuality:

Be on time for all events, including departures, meals, and conference sessions.

Behaviour:

Maintain professionalism and uphold Virtuos' values throughout the trip.
Refrain from excessive alcohol consumption or any behaviour that could harm the company's reputation.

Property Care:

Handle all hotel and travel arrangements with care. Damages caused by negligence will be the responsibility of the employee.